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Transferpette® Testing Instructions (SOP)

1. Introduction

The standards DIN EN ISO 8655 describe both the design and the testing of the piston operated pipette Transferpette®. The following Testing Instructions describe how to apply the ISO standard in practice. The DKD guidelines DKD-R 8-1 are also followed.

We recommend a testing of piston operated pipette every 3–12 months. This interval may be adjusted to individual requirements. For example, when working very frequently or when using aggressive media, the instrument should be tested more frequently.

These Instructions may also be used as a basis for the supervision of testing devices to DIN EN ISO 9001, DIN EN ISO 10012 and DIN EN ISO/IEC 17025.

For the regular examinations required by DIN EN ISO 9001, DIN EN ISO 10012 and DIN EN ISO/IEC 17025 and the GLP Guidelines, BRAND® additionally provides a calibration service. Your instrument will be returned within a few days together with a test report. For more detailed information, please contact your labware supplier.

design and the testing of the piston operated pipette Transferpette®

2. Preparation for testing and visual examination

2.1. Instrument Identification

  • Read instrument type and nominal capacity. ⇒ Enter in Test Record (1).
  • Read Serial Number (embossed at the handle). ⇒ Enter number in Test Record (1).
  • Read customer’s identification, if present. ⇒ Enter identification in Test Record (1).

2.2. Minimal Configuration of the Transferpette®

  • Transferpette® ⇒ Use only manufacturer’s original parts.
  • Pipette tips ⇒ Use only appropriate tips. For best results, use original pipette tips from BRAND®.
  • Calibrating key (Fix type) ⇒ Transferpette® manufactured 9/93 and later.

2.3. Cleaning

Recommendation: adjust instrument bevor cleaning (found).

  • Clean the pipette shaft. ⇒ No media residues!
    ⇒ Wipe off with soft cloth.
  • Clean the exterior sufficiently. ⇒ Slight soiling is permissible.
  • Has remaining liquid penetrated into the instrument? ⇒ Disassemble and clean the instrument
    ⇒ see Operating Manual.

2.4. Visual Examination (damages, leaking)

  • Housing ⇒ General damages?
  • Pipette shaft tip ⇒ Scratches on the surface?
  • Tip eject
  • Piston ⇒ Scratches or soiling on the surface?
  • Seal ⇒ Scratches or soiling on the surface?
    ⇒ Enter result in Test Record (2).

Possible Faults and Resulting Measures:

2.5. Functional Test

  • Mount new pipette tip.
  • Set the nominal volume.
  • Take up the testing liquid. ⇒ Aspiration of the liquid not possible or very slow. See notes in the table below.
  • Testing with the BRAND® PLT leak testing unit. ⇒ If „Error“ appears: Follow the instructions in the following table.
  • Or hold the filled pipette vertically for approx. 10 seconds and observe if a drop forms at the pipette tip. ⇒ If a drop forms: See notes in the table below.
  • Release the testing liquid. ⇒ Hold pipette tip against wall of vessel and wipe off against the wall. ⇒ The pipetting lever must move smoothly and jerk-free.
  • Eject the tip. ⇒ Enter findings in Test Record (3).

Possible faults and resulting measures: (for measures to rectify other faults please see Instruction Manuals)

3. Equipment required for testing

3.1. For Transferpette® with Nominal Volume > 50 µL

  • Recipient vessel filled with deionised or distilled water (e.g., Erlenmeyer flask) (according ISO 3696, at least quality 3). ⇒ Match temperature of water and room to 0,5 °C accuracy. Prevent cooling of the water in the container due to evaporation.
  • Weighing vessel filled with some water (e.g., Erlenmeyer flask). ⇒ Bottom must be covered at least. In case of testing volumes < 100 µL, protect against evaporation (see 3.2).
  • Balance, recommended specifications:
  • Thermometer with a measuring error of maximum ⇒ ± 0,2 °C
  • Hygrometer: Considering the measuring tolerance of the hygrometer a relative atmospheric humidity of 40%–60% should be reached.
  • Place the Transferpette® including accessories into the testing room for at least 2 hours (unpacked). ⇒ Allow instrument to adjust to room to 0,5 °C accuracy. temperature.
  • Room: no drafts, only slight temperature fluctuations over time and between locations.

3.2. For Transferpette® with V Volume ≤ 50 µL

  • Recipient vessel filled with deionised or distiled water. (e.g., Erlenmeyer flask) (according ISO 3696, at least quality 3). ⇒ Match temperature of water and room to 0.5 °C accuracy. Prevent cooling of the water in the container due to evaporation.
  • Disposable micro pipettes intraEND 100 µL; Pipette holder ⇒ Supplier: BRAND GMBH + CO KG, Postfach 11 55, 97861 Wertheim ⇒ Ordering information: IntraEND 100 µL, Cat. No. 7091 44; Pipette holder, Cat. No. 7086 05
  • Micro-weighing ⇒ Ordering information: Micro-weighing, Cat. No. 7084 70
  • Balance, recommended specifications ⇒ see table above
  • Thermometer with a measuring error of maximum ⇒ ± 0,2 °C
  • Hygrometer: Considering the measuring tolerance of the hygrometer a relative atmospheric humidity of 40%–60% should be reached.
  • Place the Transferpette® including accessories into the testing room for at least 2 hours (unpacked). ⇒ Allow instrument to adjust to room temperature.
  • Room: no drafts, only slight temperature fluctuations over time and between locations.

Traceability of test results to national standards

Through the use of calibrated testing devices (balance and thermometer), the requirement of DIN EN ISO 9001, DIN EN ISO 10012 and DIN EN ISO/IEC 17025 to refer the test to the national standard is fulfilled. The calibration of the balance e.g. can be carried out either by DAkkS calibration or official certification of the balance, or by calibrating the balance with appropiate weights that are traced to the national standard. The calibration of the thermometer, hygrometer and barometer can also be carried out by DAkkS calibration or official certification, or by a comparison with thermometers that are traced to the national standard (under defined conditions).

4. Gravimetric test (Calibration)

4.1. For Mechanical and Electronic Transferpette® with Nominal Volume > 50 µL

  1. Set the nominal volume at 10 % or 20%.
  2. Determine temperature of the deionized water for testing. ⇒ Enter temperature into Test Record (4).
  3. Place the weighing vessel (filled with some deionized water) on the balance and tare the balance.
  4. Mount a new pipette tip. Condition the instrument: Take up and release testing liquid five times. ⇒ Conditioning increases accuracy of the test.
  5. Take up testing liquid from the recipient.
    • ⇒ Press pipetting lever of mechanical Transferpette® to first stop (not necessary with Transferpette® electronic).
    • ⇒ Immerse pipette tip for 200 µL to 1000 µL instruments approx. 2–3 mm into the liquid, with 5 mL and 10 mL instruments 3–6 mm.
    • ⇒ Release pipetting lever of mechanical Transferpette® steadily. In case of Transferpette® electronic press pipetting key to aspirate liquid.
    • ⇒ Leave tip immersed for approx. 1 second, with 5 mL and 10 mL instruments approx. 3 seconds.
  6. Remove weighing vessel from the balance. ⇒ Omitted if special pipette calibration balance is used.
  7. Release testing liquid into weighing vessel.
    • ⇒ Lean pipette tip against wall of vessel at an angle about 30°–45°.
    • ⇒ Press pipetting lever of mechanical pipette at steady speed to its first stop and keep it there. In case of electronic Transferpette® press and hold the pipetting key.
    • ⇒ Press to second stop to empty pipette tip completely. (with Transferpette® electronic this function is performed automatically).
    • ⇒ Wipe off pipette tip against wall of vessel (approx. 10 mm).
    • ⇒ Release pipetting lever of mechanical Transferpette® steadily. Release pipetting lever of electronic Transferpette®.
  8. Place weighing vessel on the balance. Read value. ⇒ Enter weighing value into Test Record (5).
  9. Re-tare the balance.
  10. Repeat steps 5 to 9 ten times. ⇒ Enter weighing values into Test Record (5).
  11. Along the same lines, pipette 50 % and 100 % of the nominal volume. Always start at 4. ⇒ Only for variable type and electronic instruments! ⇒ Enter weighing values into Test Record (5), resulting in a total of 30 values (Adjustable volume) and 10 values (Fix type).

4.2. For Mechanical and Electronic Transferpette® with Nominal Volume ≤ 50 µL

Note

With pipettes of a nominal volume ≤ 50 µL, the tolerance limits are usually smaller than 0.5 µL. Due to this small tolerance limit, the evaporation of water during the test procedure has a relatively large influence on the result. Therefore, the testing of pipettes of this size requires a test procedure which largely prevents evaporation. If a special pipette calibration balance with a so-called evaporation trap is used, the process described in 4.1 can be used. For this purpose, BRAND® has specially developed the following test procedure. The weighing vessels used are a disposable micropipette or a micro-weighing container which virtually eliminate evaporation.

  1. Set the nominal volume at 10 % or 20%.
  2. Determine temperature of the deionized water for testing. ⇒ Enter temperature into Test Record (4).
  3. Mount a new pipette tip. Condition the instrument: Take up and release testing liquid five times. ⇒ Conditioning increases accuracy of the test.
  4. Mount a disposable micropipette on the pipette holder. Place it resp. tare micro-weighing container upon the balance.
  5. Take up testing liquid from the recipient.
    • ⇒ Press pipetting lever to first stop (not necessary with Transferpette® electronic).
    • ⇒ Immerse pipette tip approx. 2 - 3 mm into the liquid.
    • ⇒ Release pipetting lever of mechanical Transferpette® steadily. In case of Transferpette® electronic press pipetting key to aspirate liquid.
    • ⇒ Leave tip immersed for approx. 1 second.
  6. Remove disposable micropipette resp. micro-weighing container from the balance. ⇒ The pipette holder facilitates handling!
  7. Release testing liquid into the disposable micropipette resp. micro-weighing container.
    • ⇒ Push the disposable micropipette upon the pipette tip as far as it will go resp. insert pipette tip into the cone of micro-weighing container
    • ⇒ Press pipetting lever of mechanical Transferpette® at steady speed to its first stop and keep it there. In case of electronic Transferpette® press and hold the pipetting key.
    • ⇒ Press to second stop to empty pipette tip completely (with Transferpette® electronic this function is performed automatically). An air bubble will form inside the disposable micropipette.
    • ⇒ Keep pipetting lever resp. micro-weighing container at second stop while pulling the disposable micropipette off the pipette tip.
  8. Place the disposable micropipette resp. micro-weighing container. on the balance. Read value. ⇒ Enter weighing value into Test Record (5).
  9. Re-tare the balance with a new disposable micropipette resp. micro-weighing container.
  10. Repeat steps 5 to 9 ten times. ⇒ Enter weighing values into Test Record (5).
  11. Along the same lines, pipette 50 % and 100 % of the nominal volume. Always start at 4.
    • ⇒ Only for digital type and electronic instruments!
    • ⇒ Enter weighing values into Test Record (5), resulting in a total of 30 values (Adjustable volume and electronic) and 10 values (Fix type).

5. Evaluation of gravimetric test results

The values obtained by weighing during the gravimetric test are only the mass values of dispensed volume without correction of air buoyancy. In order to obtain the actual volume, an adjustment calculation to account for water density and air buoyancy must be carried out. To facilitate your calculations and evaluations, we recommend the use of the Windows-compatible calibration software

EASYCAL™ from BRAND®.

1. Mean Weighing Values:

(Example for ten weighing values)

2. Mean Volume:

⇒ For factor Z, see Table 1.

⇒ Enter value into Test Record (6a).

3. Standard Deviation Volume:

⇒ For factor Z, see Table 1

⇒ Enter value into Test Record (6b)

4. Accuracy:

⇒ Enter value into Test Record (6c)

5. Coefficient of Variation:

⇒ Enter value into Test Record (6d)

Comparison Actual/nominal Values:

See tables of error limits and accuracy for each instrument on the following pages, or define your own error limits. ⇒ Enter values into Test Record (6e, f).

Result: ⇒ Enter value into Test Record (6g).

If calculated values A [%] and CV [%] are smaller than or equal to the error limits, the instrument is in good working order.

If the calculated values are larger than the error limits:

  • Verify if the above instructions have been carefully followed step by step.
  • Observe the suggestions under "Troubleshooting" in the Operating Manual.
  • Calibrate the Transferpette®, Transferpette® S resp. Transferpette® electronic as described in the Operating Manual (recalibration is only possible with recent models).

If these measures are not successful, we offer you the possibility to have your instruments calibrated by the BRAND® Calibration Service.

Possible volumetric Errors and Resulting Measures:

Table 1.Excerpt from DIN EN ISO 8655, Part 6. Table refers to 1013 hPa.
Table 2.Excerpt from DIN EN ISO 8655, Part 2.

Table 3. Volume error limits for piston operated pipettes:

The stated volume error limits are final test values relative to the nominal capacity. These error limits refer to new instruments under optimized testing conditions (qualified operators and standardized ambience conditions). Typically these tolerances are two times better under ideal testing conditions (experience of the manufacturer). For partial volumes, the absolute value (µL) corresponding to the nominal volume is applied.

Values from Operating Manual Transferpette® electronic:

Values from Operating Manual Transferpette® (mechanical):

Values from Operating Manual Transferpette®S (mechanical):

For calibration, the error limits to be observed by the operator must be individually defined by the user. For this purpose, the following methods can be applied:

  • If required by the application and if the optimized conditions for measuring are present, the stated tolerances can also be expected in the case of used volumetric instruments in good working order.
  • In analogy to the German regulations for official testing, it is also admissible to apply the limits which are typical for practice. These practice limits correspond to double the limits for official testing. In this case, the values found in Table 3 should be doubled.
  • The user may also define his own individual tolerance limits corresponding to his particular application, and apply these error limits for the calibration of his instrument.

The above procedures fulfil the requirements of DIN EN ISO 9001, DIN EN ISO 10012 and DIN EN ISO/IEC 17025.

7. Calibration Service from BRAND®

BRAND® offers a full service including calibration and adjustment of Brand- and foreign instruments as well as maintenance and repair if necessary - only for BRAND® - instruments. This saves money and adds the benefit of an independent review organisation for the calibration of the instruments. Further information and the order form for repair- and calibration service are found on www.brand.de.

7.1. Range of Instruments Covered

  1. Piston-operated pipettes (single- and multichannel)
  2. Bottletop dispensers
  3. Piston burettes (bottle-top burettes)
  4. Repetitive pipettes

7.2. Testing According to DIN EN ISO 8655

At BRAND®, a team of qualified staff, working in temperature and humidity controlled rooms and using the state-of-the-art balances and calibration software, calibrates Liquid Handling instruments, regardless of their make, according to ISO 8655.

Instruments with adjustable volumes such as HandyStep® electronic, Transferpette®, Transferpette® S, Transferpette® electronic, Transferpette®S -8/-12, Transferpettor, Dispensette®, Digital Burette or Titrette® are tested at nominal volume, and at 50%, 10% or 20% of nominal volume.

To document the results, a detailed Test Report is compiled which fully complies with all relevant regulations.

The BRAND® Calibration Service provides:

  1. Calibration of Liquid Handling instruments, regardless of their make
  2. Detailed calibration certificate
  3. Return of instrument within a few working days
  4. Cost-efficient handling

8. EASYCAL™ Software – advanced calibration technology

8.1. For Liquid Handling Instruments and Glass or Plastic Volumetric Instruments

EASYCAL™ simplifies the tedious task of calibrating liquid handling instruments and glass or plastic volumetric instruments to DIN EN ISO 9001, DIN EN ISO 10012, DIN EN ISO/IEC 17025 and GLP standards. The procedures are outlined step-by-step, and all calculations are performed automatically. Reports are generated to document the calibration. All you need is an analytical balance, a PC Windows® 98/2000, NT (SP6), XP, Vista, 7, printer (optional) and EASYCAL™ software.

  • Suitable for instruments from all manufacturers.
  • Specifications of many instruments preloaded.
  • Testing according to ISO 4787, ISO 8655, etc.

8.2. Data Entry

  • Connect PC and balance (optional), then start the EASYCAL™ software.
  • 40 common balances are preprogrammed for ease of installation.

8.3. Documentation – Clearly Arranged

The calibration certificate contains all important test data on one page, including a graphic representation of test results.

9. DAkkS-Calibration Service for Volumetric Instruments at BRAND®

9.1. DAkkS – Deutsche Akkreditierungsstelle GmbH and DKD

The German Calibration Service (DKD) was founded in 1977 as a joint task of state and economy and constitutes the link between the measuring equipment in industrial and research laboratories, testing institutions and authorities and the national standards of the PTB (the German Institute of Physics and Metrology). It effectively supplements the existing verification system which serves above all the purposes of consumer protection. Based on the legal requirements the DKD Accreditation was successively transformed to the DAkkS Accreditation (Deutsche Akkreditierungsstelle GmbH), starting from 2010. BRAND® has been accredited by the DAkkS since Apr. 23, 2013, with the certificate number D-K-18572-01-00.

9.2. DAkkS-Calibration Certificate and Calibration Symbol

The DAkkS-Calibration Certificate documents officially on a high level the traceability of measuring results to national and international standards and to international SI-units, as required by standards as DIN EN ISO 9001 and DIN EN ISO/IEC 17025 for monitoring of measuring devices.

DAkkS-Calibration Certificates are issued when calibrations of an accredited laboratory are requested, when high level calibrations are necessary, when national and international standards are demanded and when reference instruments have to be calibrated.

9.3. DAkkS – A member in the International Accreditation Network

DAkkS is a member of the International Laboratory Accreditation Cooperation (ILAC), the highest level international institution for laboratory calibration, and is a signatory to the MRA – Mutual Recognition Agreements.

The accreditation bodies that are signatories to the ILAC mutual recognition agreements (MRAs) recognize their mutual equivalence, and the equivalence of the calibration certificates issued by those same signatories. Likewise, signatories are obliged generally to promote and recommend recognition of the calibration certificates of other signatories (excluding factory calibration certificates).

The DAkkS is a member of the EA (European Co-operation for Accreditation), which again is a member of the ILAC (International Laboratory Accreditation Cooperation). A multilateral agreement assures obligatory recognition of the DAkkS calibration certificate in a variety of countries.

9.4. DAkkS-Calibration Laboratory at BRAND®

In 1998 a calibration laboratory for volumetric instruments at BRAND® has been accredited by the German Calibration Service according to DIN EN ISO/ IEC 17 025. Our calibration laboratory is therefore authorized to issue DAkkS-Calibration Certificates (in several languages) for the volumetric instruments listed below. Furthermore, we offer adjustment and – for BRAND® Liquid Handling instruments – repair and maintenance.

For ordering information on DAkkS-Calibration Certificates for volumetric instruments please consult our General Catalog.

9.5. Volumetric Instruments for which BRAND® Issues DAkkS Calibration Certificates

BRAND® calibrates the following volumetric instruments (new or already in use and regardless of their make):

  • Piston-operated pipettes, from 0.1 µL to 10 mL
  • Multichannel piston-operated pipettes, from 0.1 µL to 300 µL
  • Piston-operated burettes, from 5 µL to 200 mL
  • Dispensers, Dilutors, from 5 µL to 200 mL
  • Volumetric instruments of glass, calibrated to contain (TC, In) from 1 µL to 10000 mL
  • Volumetric instruments of glass, calibrated to deliver (TD, Ex) from 100 µL to 100 mL
  • Volumetric instruments of plastic, calibrated to contain (TC, In) from 1 mL to 2000 mL
  • Volumetric instruments of plastic, calibrated to deliver (TD, Ex) from 1 mL to 100 mL
  • Density bottles of glass, from 1 cm3 to 100 cm3
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